Billing Specialist

The qualified candidate has experience successfully juggling the following activities, preferably at an advertising, architecture or legal firm:

  • Working closely with Account Managers in preparing monthly, multi-project client invoices
  • Ensuring invoices accurately reflect contract billing terms
  • Monitoring accounts receivable and assisting with collections
  • Preparing and validating backup of client advanced expenses
  • Opening projects/client matters in project management software
  • Processing freelance timesheets and monitoring office timesheet compliance.
  • Processing accounts payable including credit card charges.
  • Using Excel to create ad-hoc reports



  • Minimum of 2 years of client billing/accounts receivable experience at a professional service firm
  • Acute attention to detail and highly organized
  • Strong communication and customer service skills
  • Skilled in accounting software and Microsoft Excel
  • Must come armed with patience and a sense of humor


If you’re a motivated quick study with at least two years of billing/accounts receivable experience in a fast paced environment, we want you on our team.  Prior experience with Strata or Workamajig is highly desirable.